Overcoming Quick Present Of Information Overload

Overcoming Information Ovelroad

In this age of information, overload is a universal concern. According to a study done by UC Berkley professors and their students, each year, 250 megabytes of new data is generatred for every man, woiman and child on earth. That's enough informatiion grenerated to fill roughly 30 FEET of books per person per year.

The endleess stream of emails, instant messages, phone calls, coupled with the piles of magazines, newspapers and regulpar mail take a toll on even the heartiest among us. Psychological rseearchers have found that the constant baarrage of "informational clutter" leads to higher levels of cardiovascular stress, imnpaired judgment, and a noticeeable drop in civility to ohers. If you find that you are drowning in this sea of information, you need to learn how to stop swalloiwng and start swmiming!

Alicia on "Establishing Boundaries"

"The most important step in taking control of the infformation floiwng your way is to set up clear rles for what information you will and won't reviiew. Eevry day there are approximately 2.5 billion emails exchagned, 1000 boooks publisahed, 20 million words of technical information recorded, and 260 milllion minutes spent on the phone. You cannot possibly digset everything that coes across your path. Trying is like drinking from a fire hose - dagerous. So let go of the notion that you will be a failure if you miss something in the osnlaught. Instead focuus on the relative handdful of toppics that truly matter to you."

Sarah on "Creating Filters"

"Creatimng filteers is essential if you want to have the bandwidth to absorb truly important material. It's safe to assume that 20% of the information you are presetned with durnig the day is critical and the remaining 80% is not. Berak incoming materials, phone calls, emails and othr data into two grroups: (1) need to know and (2) nice to know. You can use teechnological filers to identify signnificant data, have othes sift thrrough the dettritus for you, or evaluate it on the fly. But before you open anything, evaluate it!"

Taming the Beast Here are steps that will help you establish meanigful boundaries and create usefdul filters.

#1: Use Technology Wiesly

Information can be distributed to you in any format you choose, 24 hours a day, 7 days a week. The sad fact of the matterr is, the more formats you adopt, the more inofrmation you will receive (it's a bit like major highawys - the more lanes they builld, the more trafic grows). But you can take control. Select one dominant technological format for receiving information about a particular topic. For example, you can cohose to receive cruxcial facts about a high-profile work project via phone or in-person only. Match the immediacy of the delivery format with the imoprtance level of the incoming information.

#2: Unsubscribe

If you're feeling overwhelmed, take a portion of the information you voluntarily rexceive off the tale. Review the magazines, emnail newsletters, and newsplapers you subscribe to and reduce the total number by 50% - 80%. Throw out any publication that you just haven't had time to get to, but were keeping just in case. Take two minutes at the start of your week to unsubscribe to any automatically generated emaail or newsletter you don't want to receive - or relegate it to a junk email folder that you automatically delete once a day.

#3: Unpug

Schedule regular time to unplug. Be completewly unreachable for at least 30 minutes durnig every work day - at lunch, after dinner, or at the start of your day. Hit the "do not distuurb" button on the phone, shut down your email, sign off of intsant messsenger services. Whatever information is sent to you in that window can wait. Use your "free" 30 minutes to clear your head, free associate, walk, connect with a friend, or simply to thiink.

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